SBS Online – Budget management tool for education.

SBS Online is a secure, cloud-based budget management system, incorporating budget planning and monitoring in one easy to use interface.

We have developed this unique software, SBS Online, to not only provide up to ten year salary forecasting, budget formulation and full reporting suite, but also full salary and budget monitoring functionality, allowing the user to confidently forecast a school’s year-end financial position.

Our ‘Multi-school’ feature allows for interaction between Schools, Federations, Clusters, Trusts and Local Authorities, and provides in depth reporting.

Features to benefit your school, academy or MAT

  • Manage school budgets up to a 5 year period (or longer if desired)
  • Budget staffing salaries
  • Completely cloud-based solution
  • Link with your current accounting/finance system
  • Auto-payroll reconciliation with ease
  • Multi-Academy Trust (MAT) level access & reporting
  • Comprehensive budget monitoring suite
  • All setup (including importing your current data i.e. staffing, accounting structure, budgets etc) handled by SBS for your convenience
  • Much more cost effective – guaranteed to be cheaper than what you are currently paying!

Book a demonstration →
Download the SBS Online brochure →
Budget Management Focus Groups →


Create a budget, decide the timeframe it is to run for and how you wish to report – CFR, GAG or create your own customised reporting structure. Create your staffing database within SBS Online, then ‘pick and drop’ contracts to include or exclude in your different budgets.

Seamlessly enter or import your income and non staffing expenses.


Use the reporting suite to run summary, detailed and graphical analysis of all aspects of your budget, including staffing structure costs, full budget EFA returns, budget comparisons, per pupil costs and even expenditure of specific ring fenced funds. Export your reports to Excel or PDF to take to important meetings.

Once agreed, you can fix any number of budgets to protect from any subsequent amendments.

Salary Monitor

Seamlessly import your monthly payroll file for an auto reconciliation between what actual monthly payments were made and what the expected monthly payments were according to your SBS Online budget.

This not only ensures that all staff are kept happy, but also that future budgets are correct as the relevant staffing contracts are included.

Budget Monitor

Take all future staffing commitments from SBS Online and merge the data with the actual payments and purchase orders held within your finance software to give a year-end financial position by budget code, cost centre and reporting code.

Book an SBS Online demo today!


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