Census Consolidated Patch v2

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There is now a Census Consolidated Patch v2 for Summer Release 2018 (patch 24330) is necessary to correct the issue in the SIMS application for schools receiving error 1992 when running School Census.

This error is incorrectly produced when a year 12/13 student has left the school during the 2018/2019 academic year prior to the Census date even though hours are present.

Unfortunately, there are two actions necessary for dealing with validation error 2712.

  1. Application of ‘Census Consolidated Patch v1 for Summer Release 2018′ (patch 24323) is necessary to correct the mistake in the SIMS application.
  2. Import of Fileset 1006 to provide version 1.4 of the DfE validation is necessary to correct the mistake in the DfE validation.

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Should you have any of the errors noted please contact our MIS Service Desk to arrange the application of the patch and importing of the fileset.


Error/Query Number Message displayed with version 1.3 DfE Description of Change
1925Q Please check: pupil no longer on roll record should not be submitted if there is no attendance, exclusions or post-16 learning aims data for the required period. Bugfix, age calculation incorrect
2005 Pupil’s NC year on leaving is not a valid value for pupils who have learning aims or is missing. Update to error messages
2502Q Please check: zero attendance sessions possible recorded for the summer half term for pupil on roll. Pupil should only be recorded with zero sessions possible if dually registered and spent all of the previous term for which attendance data is being collected at other registration. This query will be accepted by DfE on condition that a suitable explanatory notepad entry is provided in COLLECT. Bugfix, incorrectly nested criteria
2712 Full-time employment indicator is missing or invalid. Rule added
3080Q Please check: take up of school lunches for pupils in reception (plus pupils aged 4 in year X) is 50% or fewer. A reason must be provided why 50% or fewer of reception pupils took a school lunch on census day. Update to error messages
3090Q Please check: take up of school lunches for pupils in year 2 (plus pupils aged 6 in year X) is 50% or fewer. A reason must be provided why 50% or fewer of pupils in year 2 took a school lunch on census day. Update to error messages

As you know, we recommend that pupils are admitted on the first day they can attend the school and not on an earlier date that might have been defined as the start of the academic year but is not a day a pupil could attend the school, e.g. a holiday or a staff training day.

Failure to follow this advice can lead to DfE validation problems for School Census. We believe that the following excerpt from the DfE School attendance Guidance for maintained schools, academies, independent schools and local authorities is in line with this recommendation. Cick here to view.

Expected First Day of Attendance

Schools must enter pupils on the admission register and attendance register from the beginning of the first day on which the school has agreed, or been notified, that the pupil will attend the school.

If you would like any further information, please email misservicedesk@schoolbusinessservices.co.uk or call the SIMS Service Desk on 0345 222 1551 • Option 3 for SIMS and FMS.


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12 divided by 2 =

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