SIMS Spring Census guidance

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The SIMS Spring Census will be on Thursday 18th January 2018

Happy New Year from us at SBS and apologies for being the bearer of bad news, it’s the Spring School Census next week and to get you going with it we’ve got you the Producing the Census guides for you, along with some key information and some common issues.


Producing the Spring Census


Important dates in the Spring collection

  • Attendance Collection: 01/08/2017 – 31/12/2017
  • Exclusion Collection: 17/04/2017 – 31/08/2017
  • FSM Eligibility Collection: 06/10/2017 – 18/01/2018
  • Learning Support Collection: 01/08/2017 – 18/01/2018

Code | Descriptor

4, 7, 8 or 9 | The selected time is one hour after the start of afternoon school
0, 1 or 5 | The selected time is one hour after the start of morning school
2, 3 or 6 | The selected time is one hour before the end of morning school


Downloading and Applying a Fileset

Please note: a new Fileset 803 has been released by Capita ready for your School Census. This new fileset solves a variety of validation errors and contains the latest DfE information.

Please check that you have had your SIMS upgrade and are on SIMS version 7.178 and then import the latest file.

Download the fileset now! →


Summary Report Issue

The DfE has warned schools in its latest bulletin that Table 15 is including 4 year olds when it should not be. However, we believe that the problem is wider than this and that they are also excluded 15 year olds when they should not be.

It is highly unlikely that there will be a new fileset before the census, and if you use the Detailed Reports you will find the correct information displayed there. The correct information will be recorded in the census file so there is no need to worry.


If you would like an onsite consultancy visit to help you with the running of the school census or wish to book our Census Remote Service then please call us on 0345 222 1551 • Option 3 or email missservicedesk@schoolbusinessservices.co.uk


SBS provides Capita-accredited support, consultancy and training for SIMS. Learn more about how to get the most out of your school data.

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