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How to record absences using new DfE subcodes from 1st June in ScholarPack.

In response to the DfE’s guidance on how to record pupil absences when they return to school, ScholarPack have added the following COVID-19 subcategories to your attendance codes in the manager register and daily check areas of ScholarPack:

  • Y – Self Isolating
  • Y – Shielding
  • I – Illness involving COVID Symptoms
  • C – Choosing not to attend

These codes are to be used for children in eligible year groups, children of critical workers and vulnerable children who do not attend a session.

Y code (unable to attend due to exceptional circumstances): This code is applied where a student is shielding, self-isolating, or has an Education Health and Care Plan (EHCP) and their risk assessment says that their needs cannot be safely met in school.
Temporarily, the Y code can be used where a student is prevented from attending school due to following government guidance on coronavirus. To help you to complete the educational setting status form, you should note whether the absence is due to shielding or isolation.

I code (illness): This code is to be used where a student cannot attend school due to illness. To help you to complete the educational setting status form, you should note whether the illness involves coronavirus symptoms.

C code (leave of absence authorised by school): This code is to be used where a student does not attend school (despite being eligible and is not shielding, self-isolating, unable to attend due to illness, nor has an EHCP risk assessment saying their needs cannot be safely met at school). This will include students whose parents choose for them not to return at present.

For any queries please call 0345 222 1551 • Option 3 or email misservicedesk@schoolbusinessservices.co.uk.


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